The good thing about the current state of technology is that you have the building blocks “at hand” to do so. I personally do not believe that it is possible to build a or one perfect system, you can not make “the killer app” because it needs to be tailored to your own needs. Getting “basic flow” and having “standard work” process. Most important having a review process in place to achieve Plan Do Check Act cycle. Last weeks I have experienced that I spend on average around 10 minutes per day in the Inbox and all the other time in working in my area’s of responsibilities achieving the goals I have set by moving forward initiatives, programs and projects and tasks. The position of an icon on a grid is not saying that it is the most important item, that is a misunderstanding. “The killer app” design is only “a mean” to achieve a certain state of mind by having a trusted system. Nothing in his trajectory up to corporate training work will have provided him with much experience of identifying longer term destinations, and charting or managing organisational courses towards them, and nothing in the focus on in-tray collection, bucket allocation, or ‘bottom up perspectives’, is really well suited to roles which require a pro-active, rather than reactive, set of skills and responsibilities. There’s value here, but like any instrument, it’s better suited to some contexts than to others.

The second is charming, will certainly have helped the initial marketing, and may draw on his involvement with The first is not without value in junior contexts, and most of us are in junior work – that’s the biggest market, and it’s a kind of work that he has rich experience of. a promise of attendant psychological or spiritual benefits.Two things are being brought to market here: A creative buoyant energy will be unleashed, which … Getting current on, and in control of, what’s in your in-tray and on your mind right now … will provide the best means of broadening your horizons. No obvious disconnect at all between the life described in (author) up to the point where he gets the corporate training gig with Lockheed, and the central pitch around which the practicalities of collection, buckets, and next actions are built: Inboxes lead nowhere – not good things to build a cult around. Worth remembering that even people doing fairly technical work, like Donald Knuth, and the late Stephen Jay Gould, have owed their productivity not to elevated skills in the super-efficient clearing of email, but to the simple refusal to even have an email account. Not a good match for anyone who really needs to think ahead, and steer a course towards a destination. Meanwhile, the slightly half-hearted concession to any notion at all of destination, (the ‘goals’ icon), is buried in the least focal position in the whole grid (neither first, last nor centered, either by row, or by column.Įxpressive I think – the Allen model encodes a very subaltern type of working relationship – essentially that of the junior cubicle worker whose own sense of quality, value, direction is cut or pushed right out of focus, and whose role is essentially to receive the tasks of others through an inbox, and dutifully process them. The striking thing about that configuration is the absolute foregrounding of the passive inbox element, in focal position at top left of the icon grid.

Yes, I used the concept of “copy, improve and paste” many times and I want to give tributes to those who helped and or inspired me.

With many thanks to David Sparks, Tim Stringer, Rosemary Orchard any many others for sharing their ideas. The structure is that I start with the screen print of David Allen, then show how I implemented this and share some links and screen prints for “the building blocks”. I have drafted a document about the setup, which can be found here: I am opening this threat in the hope that you users will share your setup/ automations also so I can continuous improve my setup with your ideas and suggestions. However the view and use is simple, setting it up is more complex. One of the general ideas of a GTD system is to keep it simple but somewhere I lost this concept. I am now working for a couple of weeks with this setup and I am very satisfied with the project it brought me back “to the roots” and made my system and daily work process much more simple.

Alternative to sorted3 and things3